PRIVACY POLICY

Your privacy is important to us. It is Anima Mundi Center’s policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://www.animamundicenter.com, and other products and services we own and operate.

This Privacy Policy outlines the types of personal data we collect, how we use it, and the rights you have concerning your information. The data controller for legal compliance is Anima Mundi Center LLC, located at 30 N Gould St Ste R, Sheridan, WY 82801.

Personal information is any information about you which can be used to identify you. This includes information about you as a person (such as name, address, and date of birth), your devices, payment details, and even information about how you use a website or online service.

In the event our site contains links to third-party sites and services, please be aware that those sites and services have their own privacy policies. After following a link to any third-party content, you should read their posted privacy policy information about how they collect and use personal information. This Privacy Policy does not apply to any of your activities after you leave our site.

This policy is effective was last updated: 28 October 2023

CONSENT TO THE POLICY

By viewing the “Site”, you agree to comply with the Policy. We reserve the right, at any time and at our sole discretion and without notice, to modify the Policy. By continuing to view the Site, you thereby express your consent to the amendments made to the Policy and agree to be bound by it as amended. We recommend that you regularly consult the Policy.

OTHER APPLICABLE AGREEMENTS

The use and purchase of products and services on the Site are governed by the Terms and Conditions. By viewing the Site, you declare that you have read these Terms and Conditions and agree to be bound by them. If you do not accept these terms, please do not use the Site.

SCOPE

We are guided by the following principles when processing data:

1. We will only collect data for specific and specified purposes. We will make it clear at the point when we request your information, what we are collecting it for and how we are going to use it;
2. We will not collect data beyond what is necessary to accomplish those purposes. We will minimise the amount of information we collect from you to what we need to deliver the services required;
3. We will collect and use your personal information only if we have sensible business reasons for doing so, such as contacting you with a weekly newsletter or to provide you with an update in respect to our programmes and services;
4. We will not use your data for purposes other than those for which it was collected, accepted as stated within our Privacy Policy, or without your prior consent;
5. We will seek to verify and/or update your data periodically and we will accept requests from you for amendment of the data held;
6. We will apply high technical standards to make our processing of data secure;
7. Except otherwise stated, we will not store data in identifiable form longer than is necessary to accomplish its purpose or as required by law.

INFORMATION WE COLLECT

Information we collect falls into one of two categories: “voluntarily provided” information and “automatically collected” information.

“Voluntarily provided” information refers to any information you knowingly and actively provide us when using or participating in any of our services and promotions.

“Automatically collected” information refers to any information automatically sent by your devices in the course of accessing our products and services.

1. Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details about your visit.

Additionally, if you encounter certain errors while using the site, we may automatically collect data about the error and the circumstances surrounding its occurrence. This data may include technical details about your device, what you were trying to do when the error happened, and other technical information relating to the problem. You may or may not receive notice of such errors, even in the moment they occur, that they have occurred, or what the nature of the error is.

Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.

2. Device Data

When you visit our website or interact with our services, we may automatically collect data about your device. Data we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.

3. Personal Information

We may ask for personal information — for example, when you subscribe to our newsletter or when you contact us — which may include one or more of the following: Name, Email, Phone/mobile number.

4. Legitimate Reasons for Processing Your Personal Information

We only collect and use your personal information when we have a legitimate reason for doing so. In which instance, we only collect personal information that is reasonably necessary to provide our services to you.

COLLECTION AND USE OF INFORMATION

We may collect personal information from you when you do any of the following on our website:

• Enter any of our competitions, contests, sweepstakes, and surveys
• Sign up to receive updates from us via email or social media channels
• Use a mobile device or web browser to access our content
• Contact us via email, social media, or on any similar technologies
• When you mention us on social media

We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:

• to provide you with our platform’s core features and services
• to enable you to customize or personalize your experience of our website
• to deliver products and/or services to you
• to contact and communicate with you
• for analytics, market research, and business development, including to operate and improve our website, associated applications, and associated social media platforms
• for advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you
• for internal record keeping and administrative purposes
• to run competitions, sweepstakes, and/or offer additional benefits to you
• to comply with our legal obligations and resolve any disputes that we may have
• for security and fraud prevention, and to ensure that our sites and apps are safe, secure, and used in line with our terms of use

We may combine voluntarily provided and automatically collected personal information with general information or research data we receive from other trusted sources. For example, our marketing and market research activities may uncover data and insights, which we may combine with information about how visitors use our site to improve our site and your experience on it.

SECURITY OF YOUR PERSONAL INFORMATION

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services. For example, ensuring you do not make your personal information publicly available via our platform.

HOW LONG WE KEEP YOUR PERSONAL INFORMATION

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. For example, if you have provided us with personal information such as an email address when contacting us about a specific enquiry, we may retain this information for the duration of your enquiry remaining open as well as for our own records so we may effectively address similar enquiries in future. If your personal information is no longer required for this purpose, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

CHILDREN’S PRIVACY

We do not aim any of our products or services directly at children under the age of 13, and we do not knowingly collect personal information about children under 13.

The content of the Site is intended for adults or minors who are represented by adults as the case may be. We do not knowingly collect any Information about minors. By using the Site, you warrant that you are of the age of majority, if not, you represent that you are assisted by your parents or legal representatives, otherwise, we kindly ask you to cease using the Site.

DISCLOSURE OF PERSONAL INFORMATION TO THIRD PARTIES

We may disclose personal information to:

• a parent, subsidiary, or affiliate of our company
• third-party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, analytics, error loggers, debt collectors, maintenance or problem-solving providers, marketing providers, professional advisors, and payment systems operators
• our employees, contractors, and/or related entities
• our existing or potential agents or business partners
• sponsors or promoters of any competition, sweepstakes, or promotion we run
• credit reporting agencies, courts, tribunals, and regulatory authorities, in the event you fail to pay for goods or services we have provided to you
• courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights
• third parties, including agents or sub-contractors, who assist us in providing information, products, services, or direct marketing to you
• third parties to collect and process data
• an entity that buys, or to which we transfer all or substantially all of our assets and business

Third parties we currently use and are subject to change include:

• Acuity Scheduling
• Zoom Video Communications
• Stripe Payment Processing
• Google Analytics
• Zoho Corporation

INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION

The personal information we collect is stored and/or processed in the United States, or where we or our partners, affiliates, and third-party providers maintain facilities. The countries to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law, including the use of standard contractual clauses for the transfer of data as approved by the European Commission (or other supervisory authority as applicable); and (ii) we will protect the transferred personal information in accordance with this privacy policy to ensure that your personal data receives an adequate level of protection.

YOUR RIGHTS AND CONTROLLING YOUR PERSONAL INFORMATION

You retain multiple rights concerning the personal information we hold about you. If you are a resident of the European Economic Area (EEA), you have the right, under the General Data Protection Regulation (GDPR), to access, rectify, port, delete your data, and withdraw your consent. California residents, under the California Consumer Privacy Act (CCPA), have the right to access their personal information, request deletion, and opt-out of the sale of their personal information. To exercise these rights, please contact us using the details provided in this privacy policy.

1. Your choice: By providing personal information to us, you understand we will collect, hold, use, and disclose your personal information in accordance with this privacy policy. You do not have to provide personal information to us, however, if you do not, it may affect your use of our website or the products and/or services offered on or through it.
2. Information from third parties: We may receive personal information about you from third parties such as social media platforms and marketing partners. This information is used to enhance our services and better understand our users, and we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.
3. Marketing permission: If you have agreed to our use of your personal information for marketing purposes, you can change your mind at any time by contacting us or using the opt-out options provided in our communications. We operate under an opt-in marketing policy where required by law, ensuring that we obtain explicit consent before sending any marketing materials.
4. Access: You may request details of the personal information that we hold about you. We will provide this information within one month of your request, free of charge.
5. Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.
6. Non-discrimination: We adhere to non-discrimination practices. Exercising your privacy rights will not result in discriminatory treatment or impact the services and prices you enjoy, except where the personal information is necessary for the service.
7. Notification of data breaches: We will inform you without undue delay, and within the timeframe prescribed by applicable law, in the event of a data breach that is likely to result in a risk to your rights and freedoms.
8. Complaints: Should you have any concerns about our use of your personal information, please contact us first so we can address them directly. Additionally, you have the right to lodge a complaint with the appropriate data protection authority in your jurisdiction.
9. Unsubscribe: To unsubscribe from our email database or opt-out of communications (including marketing communications), please contact us using the details provided in this privacy policy or opt-out using the opt-out facilities provided in the communication. We may need to request specific information from you to help us confirm your identity.

USE OF COOKIES AND SIMILAR TECHNOLOGIES

We use first-party and third-party cookies for several purposes, such as enhancing your experience, analytics, and marketing. You will be prompted to consent to or reject non-essential cookies when you visit our site. You can change your preferences at any time.

COOKIE POLICY

We use cookies to help improve your experience of our website at https://www.animamundicenter.com. This cookie policy is part of Anima Mundi Center’s privacy policy. It covers the use of cookies between your device and our site.

We also provide basic information on third-party services we may use, who may also use cookies as part of their service. This policy does not cover their cookies.

If you don’t wish to accept cookies from us, you should instruct your browser to refuse cookies from https://www.animamundicenter.com. In such a case, we may be unable to provide you with some of your desired content and services.

What is a cookie?

A cookie is a small piece of data that a website stores on your device when you visit. It typically contains information about the website itself, a unique identifier that allows the site to recognize your web browser when you return, additional data that serves the cookie’s purpose, and the lifespan of the cookie itself.

Cookies are used to enable certain features (e.g. logging in), track site usage (e.g. analytics), store your user settings (e.g. time zone, notification preferences), and to personalize your content (e.g. advertising, language).

Cookies set by the website you are visiting are usually referred to as first-party cookies. They typically only track your activity on that particular site.

Cookies set by other sites and companies (i.e. third parties) are called third-party cookies They can be used to track you on other websites that use the same third-party service.

Types of cookies and how we use them

1. Essential cookies

Essential cookies are crucial to your experience of a website, enabling core features like user logins, account management, shopping carts, and payment processing.

We use essential cookies to enable certain functions on our website.

2. Performance cookies

Performance cookies track how you use a website during your visit. Typically, this information is anonymous and aggregated, with information tracked across all site users. They help companies understand visitor usage patterns, identify and diagnose problems or errors their users may encounter, and make better strategic decisions in improving their audience’s overall website experience. These cookies may be set by the website you’re visiting (first-party) or by third-party services. They do not collect personal information about you.

We use performance cookies on our site.

3. Functionality cookies

Functionality cookies are used to collect information about your device and any settings you may configure on the website you’re visiting (like language and time zone settings). With this information, websites can provide you with customized, enhanced, or optimized content and services. These cookies may be set by the website you’re visiting (first-party) or by third-party services.

We use functionality cookies for selected features on our site.

4. Targeting/advertising cookies

Targeting/advertising cookies help determine what promotional content is most relevant and appropriate to you and your interests. Websites may use them to deliver targeted advertising or limit the number of times you see an advertisement. This helps companies improve the effectiveness of their campaigns and the quality of content presented to you. These cookies may be set by the website you’re visiting (first party) or by third-party services. Targeting/advertising cookies set by third parties may be used to track you on other websites that use the same third-party service.

We do not currently use targeting/advertising cookies on our site.

BUSINESS TRANSFERS

In the event of a merger, acquisition, or bankruptcy, we may transfer your personal information as part of our business assets. We will notify you before your personal information is transferred and becomes subject to a different privacy policy.

LIMITS OF OUR POLICY

Our website may link to external sites not operated by us. We have no control over their content and privacy practices and cannot accept responsibility or liability for them.

CHANGES TO THIS POLICY

We reserve the right to modify this privacy policy at any time. If we make changes, the amendments will be placed on this page. Your continued use of our services after any changes constitutes your acceptance of the new terms.

CONTACT US

For any questions or concerns regarding your privacy, you may contact us using the following details:

Marie-Pier Montigny

mariepier@animamundicenter.com

Anima Mundi Center LLC, located at 30 N Gould St Ste R, Sheridan, WY 82801.